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Flowstate Helm

Know what AI costs. See what you get back.

Understand spending, share budgets and connect AI use to the work it supports.

Recent insights All insights

Buy tokens, rent GPUs, or own the rack?

Open-weight models are now good enough to make self-hosting a financial question rather than a capability one. I modelled four options, an office rack, colocation, rented GPUs and per-token APIs, to find where each one actually wins. The answer turns on utilisation, and it isn't the one the internet keeps giving.

Turn a $3m AI bill into $1.9m

Most teams overpay for AI twice without noticing: they run everything through the default flagship model, and they buy the tokens on a metered plan they can't see into. An intelligent proxy fixes both. Here is the maths, a calculator you can drag, and where Flowstate fits.

Start with the work All use cases

Understand AI spending and value

See where the budget goes and what the business gets back.

Share one AI budget across your tools

Fund people, teams and projects across connected services.

Give your team more capacity

Reduce the preparation, checking and follow-up around recurring work.

Connect AI use to delivered work

Follow AI activity into projects, code and business results.
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Connect the OpenAI Platform API

Connect the OpenAI Platform API to see which people and models use it, and what each OpenAI project costs.

You need access to connect AI providers. Ask your Flowstate admin.

Before you start

  • An organisation owner in OpenAI. Only owners can create admin keys.

Connect OpenAI

  1. In OpenAI, open Settings → Organization → Admin keys and create a key.
  2. Copy it straight away. It’s only shown once.
  3. In Flowstate, go to Organisation → Organisation → Integrations and select OpenAI Platform under AI providers.
  4. Select Connect, or Add another account if one is already connected.
  5. Paste the key and select Verify and connect.

If your organisation doesn’t use Organisation yet, replace steps 3 and 4: go to Settings → Integrations, select Browse catalog and open OpenAI Platform API, then under How to connect select Use this route.

Check it’s working

The key is listed under Connected keys with the status Working, and Data through shows a recent date. See the spend in Agent insights.

What Flowstate brings in

  • Token usage per person and per model, each day.
  • Billed cost per OpenAI project and line item, each day. OpenAI doesn’t report cost per person.
  • Flowstate syncs every hour, and brings in your history when you first connect.

People

If your organisation has Flowstate Helm, Flowstate also brings in everyone in your OpenAI organisation and lists them on Users & teams. Accounts OpenAI marks as service accounts are never added as people. Nobody is emailed until you invite them.

If something’s not right

The connection shows Key rejected. The key was revoked or replaced in OpenAI. Create a new admin key and select Replace key on the connection. Your history stays.

The connect window (or the provider’s page in Settings) says “This key can’t list your people”. OpenAI refused the key when Flowstate asked for your people. Create a new admin key, then select Replace the key beside the message, paste it and select Verify and connect.

ChatGPT seat costs are missing. This connection only covers the API.

Usage isn’t shown against someone. Their OpenAI email doesn’t match anyone in Flowstate. Add them or correct their email, or match them by hand under Settings → Integrations → User attribution.