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The Flowstate platform
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Know what AI costs. See what you get back.

Understand spending, share budgets and connect AI use to the work it supports.

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Buy tokens, rent GPUs, or own the rack?

Open-weight models are now good enough to make self-hosting a financial question rather than a capability one. I modelled four options, an office rack, colocation, rented GPUs and per-token APIs, to find where each one actually wins. The answer turns on utilisation, and it isn't the one the internet keeps giving.

Turn a $3m AI bill into $1.9m

Most teams overpay for AI twice without noticing: they run everything through the default flagship model, and they buy the tokens on a metered plan they can't see into. An intelligent proxy fixes both. Here is the maths, a calculator you can drag, and where Flowstate fits.

Start with the work All use cases

Understand AI spending and value

See where the budget goes and what the business gets back.

Share one AI budget across your tools

Fund people, teams and projects across connected services.

Give your team more capacity

Reduce the preparation, checking and follow-up around recurring work.

Connect AI use to delivered work

Follow AI activity into projects, code and business results.
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Manage your profile and security

Your profile holds your name, your preferences and the ways you confirm it’s you when you sign in. The organisation menu and the help menu, covered below, are where you switch organisation, get help and log out.

Anyone signed in to Flowstate can do this.

Open your profile

  1. Select your organisation’s name at the top of the sidebar to open the organisation menu. In the Flowstate desktop app for Mac, it’s in the top bar.
  2. Select Preferences.

The page is titled My profile.

Change your name or picture

  1. Under Your details, change your Display Name.
  2. To show a picture, enter the web address of an image in Avatar URL. Without one, Flowstate shows your initials.
  3. Select Save Changes.

Your email address can’t be changed here. If it’s wrong, ask your Flowstate admin.

Choose your preferences

Under Preferences, each change saves as soon as you make it.

SettingWhat it does
Language (Beta)The language Flowstate shows you: English (UK), English (US) or Português (Portugal)

Choose how often you get the task digest

The task digest is an email summary of the tasks waiting in your Inbox.

  1. Under Preferences, open Task digest frequency.
  2. Choose Daily, Weekly or None.

It saves straight away. If the list is greyed out and says “Managed by your administrator”, your organisation sets the digest for everyone and you can’t change it.

Add a passkey

A passkey lets you sign in with Face ID, Touch ID, Windows Hello or a security key, with no email code.

  1. Under Sign-in methods, find Passkeys and select Add.
  2. Give it a name if you like, such as “Work laptop”, so you can recognise it later.
  3. Select Add passkey.
  4. Follow your browser’s prompt.

Your passkey appears in the list with the date you added it and when you last used it.

Remove a passkey

  1. Under Passkeys, select the bin on the passkey’s row.
  2. Select Remove to confirm.

You can’t use that passkey to sign in any more.

Set up an authenticator app

An authenticator app, such as Google Authenticator, 1Password or Authy, gives you a 6-digit code to enter when you sign in with an email code.

  1. Under Authenticator App, select Set up.
  2. Scan the QR code with your app. If you can’t scan it, type the key shown under Or enter this key manually: into your app.
  3. Enter the 6-digit code your app shows.
  4. Select Verify and enable.

The section then says “Your authenticator app is set up”.

Remove your authenticator app

  1. Under Authenticator App, select Remove.
  2. Select Remove to confirm.

To use an authenticator app again later, set it up again.

Switch workspace

  1. Open the organisation menu.
  2. Under Workspaces, select the workspace you want. A tick marks the one you’re in.

Flowstate reloads in that workspace. Workspaces in another region are under Other regions. You’ll need to sign in again to switch region.

Open workspace settings

  1. Open the organisation menu.
  2. Select Workspace settings.

It’s only in the menu if your role gives you access to at least one part of settings. See Settings and admin.

Switch between light and dark mode

At the bottom of the sidebar, next to the Flowstate logo, select the moon to switch to dark mode, or the sun to switch back to light. Flowstate remembers your choice next time you sign in.

Get help

Select the question mark in the top bar to open the help menu.

OptionWhat it does
DocumentationOpens this help centre in a new tab
Report an issueOpens a form to tell Flowstate about a problem
Contact supportOpens a new email to support@flowstate.inc

To report an issue:

  1. Select Report an issue.
  2. Describe what you were trying to do and what happened instead.
  3. Add a screenshot if it helps.
  4. Select Submit Report.

Details you add to the report may include your organisation’s data, so Flowstate can look into the problem.

Log out

  1. Open the organisation menu.
  2. Select Log out.

You can also select Sign out under Session on My profile.

You’re taken back to the sign-in page.

If something’s not right

The Remove button or the bin is greyed out. It’s your only second factor. See the tip under Remove your authenticator app.

“Invalid code” when setting up an authenticator app. Wait for your app to show a new code and enter that one. Check you scanned the QR code for Flowstate, not an older entry in your app.

Your browser doesn’t show a passkey prompt. Your browser or device might not support passkeys. Try another browser, or set up an authenticator app instead.

You can’t change the task digest. Your organisation manages it for everyone. Ask your Flowstate admin.

Workspace settings isn’t in the menu. Your role doesn’t include any settings. Ask your Flowstate admin if you need access.

You’ve lost your phone or passkey and can’t sign in. See If you’ve lost your phone or passkey.